Best Otter.ai alternatives
Why people switch
Otter's own listing names where it stops: teams that need deep CRM and pipeline integration. The free Basic plan is the other trigger, 300 transcription minutes a month with a 30-minute cap per conversation and a lifetime limit of 3 imported files, and even Pro caps imports at 10 a month. Some people also simply do not want an assistant that joins the meeting itself.
1. Fireflies.ai
Free · from $10/mo
The CRM answer: a searchable archive of every team call, talk-time and sentiment analytics, and notes pushed into your CRM. Know the gating, though: topic tracking, conversation intelligence and direct CRM sync sit on Business at $19/seat/mo, not on the $10/seat/mo (billed annually) Pro plan. Overkill for a solo user who only wants a clean transcript.
- Free tier
- 800 min recording storage per seat, 20 AI credits/month for advanced features, unlimited basic transcription and structured summaries, but no transcript downloads, no topic tracking, and no conversation intelligence
- Entry paid plan
- Pro, $10/seat/month billed annually ($18/seat/month billed monthly), unlocks 8,000 min storage/seat and transcript downloads; topic tracking, conversation intelligence and direct CRM sync are gated to Business ($19/seat/month), not Pro
2. Granola
Free (Basic) · Business from $14/user/mo
For people who dislike a meeting bot: no bot joins the call, it listens on your device and turns your own rough notes into finished ones. Business is $14/user/mo with unlimited notes and history, and there is a free Basic plan. You give up the shared, searchable archive of every call, which Granola deliberately does not build.
- Free tier
- Basic, $0/user/month: AI meeting notes, AI chat, shared folders, templates, multi-language support; meeting-history access is described as 'limited' with no numeric cap published
- Entry paid plan
- Business, $14/user/month, billed monthly (no annual option shown): unlocks unlimited meeting notes and history, advanced AI models, integrations (Notion, Slack, HubSpot, Zapier, Attio, Affinity), MCP and API access
3. Krisp
Free trial · from $8/mo
The pick when bad audio is ruining the transcript: Krisp cleans noise and echo on-device at the audio layer in any call app, then records, transcribes and writes notes and action items on top. Entry is $8/mo billed annually ($16/mo monthly). You give up a permanent free plan: Krisp offers a 7-day trial instead.
- Free tier
- 7-day free trial, no credit card: unlimited transcription, noise cancellation, recording and AI notes, limited accent conversion
- Entry paid plan
- $8/mo/user billed annually ($16/mo billed monthly)
4. Notion AI
Add-on from $10/mo
Only if your team already works in Notion: its AI meeting notes write themselves from transcripts, identify who is speaking, and land next to the docs and databases the action items belong to. It is an add-on to a Notion workspace, not a standalone notetaker, so it is the wrong move if your documents are scattered across Drive and email.
- Free tier
- Trial AI features (doc generation, database autofill), basic forms/sites, Notion Calendar, up to 5MB file uploads, 7-day page history, up to 10 external guests
Detailed head-to-heads
The full field
These are the strongest switches, not the whole category. All 6 Productivity tools we track are ranked by entry price on the Productivity pricing page.
SearchAll.ai does not sell any of these tools and has no stake in which of these you choose. Some outbound links are affiliate links, marked sponsored; several tools on this page pay us nothing at all. Affiliate status never affects which alternatives we recommend or the order they appear in.